Emmerson Kitney Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 21 June 2016.
We may collect and process the following data about you:
We use information held about you in the following ways:
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may share your information with selected third parties including:
We may disclose your personal information to third parties:
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
|Cookie Name||Purpose||Expiry date|
|_utma||This cookie collects information on each unique browser that visits a page on our site and provides each user with a unique ID. The information collected is completely anonymous.||This cookie expires after two years.|
|_utmb||This is created when a user first logs onto the website and is used to calculate how long a visit takes.||This cookie will expire after thirty minutes.|
|_utmc||Works alongside _utmb to calculate how long a visit takes.||Expires when a user leaves the site.|
|_utmz||Is designed to provide information on the type of referral used by the visitor to reach our site.||This cookie expires after six months.|
|_atuvc||This cookie is used to track usage of on page social share buttons.||This cookie will expire after one year.|
|_qca||Used for user reviews and customer feedback.||Expires after three years.|
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Emmerson Kitney Ltd, The Old Foundry, Cowgate, Welton, HU15 1NB.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
This privacy notice relates to the personal data and information about existing or prospective clients and their employees.
Your personal information will be held by Emmerson Kitney Ltd (Company No. 06993883) (EK) for the purpose of the EU General Data Protection Regulation (GDPR).
EK is the Controller and Processor of personal data relating to the professional individuals within its existing or prospective client businesses. EK uses this data for the purposes of relationship management and development. This statement relates to this data only.
EK may obtain data indirectly about you from publicly available sources and via referrals from third party individuals and companies. There are publicly available sources we may obtain personal data about you. Such sources include:
Your colleagues, associates and acquaintances may also pass on your personal data to EK employees by way of referral because they think EK services may be relevant to you. EK will process this data to make contact with you.
We may collect a range of personal work-related data from these sources such as:
We protect the data obtained from third parties according to the practices documented below.
EK collects your personal data, including information provided in various ways. Some of this data is gained directly from you, including:
2.1 How we use Personal Data
EK uses the data collected to communicate with you and to offer you our recruitment consultancy services and/or services provided through our associated companies.
We will never share your data with any other third party, other than those stated in this policy, nor use your data for any other purpose, unless we firstly gain your consent to do so or we are duty bound from a legal perspective.
You have the right to access rectify, erase, object and restrict the processing of your personal data, with the ability to choose which form of communication you wish to receive. You also have the right to opt-out of receiving any communication at any time.
2.2 Recipients of Personal Data
EK shares your data with the following third-party service providers.
These providers are all associated companies to EK. The data storage and processing systems are protected to ensure access and processing of your personal data is controlled. This is to also minimise any risk to the integrity and/or security of your personal data. All the data is stored in accordance with GDPR practices.
EK will ensure that any third-party processor has adequate data protection measures in place that align with the requirements of the GDPR. EK will not share your data with any third-party processor outside of the UK, EU or USA.
EK will not sell your personal data or other information to any third-party without you written consent.
EK stores personal information on a secure CRM database which is shared with our associated companies named above.
Although data is stored centrally, all communication is segmented between the separate companies. We may on occasion share content between these companies when we believe the information will be relevant and valuable.
EK will only keep your personal data for as long as necessary for the purposes for which it was gained. Personal data will be retained for the purposes of maintaining and/or developing a professional relationship or where we have another legal basis for processing (such as your consent or a contract with you).
EK will review the personal data we hold on you every 12 months to check for accuracy and relevancy and to ensure that we continue to have a legal basis for processing.
If the personal data is no longer necessary, or where we no longer have the legal basis for processing, we will delete or fully anonymise the data we hold on you, in line with our GDPR Policy. If your data becomes inaccurate, we will update it accordingly.
You may contact EK or any of the associated companies listed (see Recipients of Personal Data) any time to have your personal data removed and deleted from the specific company records. All such requests will be actioned within 30 days of receipt in writing.
EK will be more than happy to help you should you have any complaints about the processing of your personal data.
If you wish to complain or query any details or procedures relating to this Client Privacy Notice, please contact us on 01482 628808 or email email@example.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
We reserve the right to change this statement. Changes will be published on our website www.emmersonkitney.co.uk
We will notify you of any material changes to this statement via email (where possible) but recommend that you also check this notice regularly, so that you are informed of any changes.
Emmerson Kitney Ltd (herein referred to as the “Company”, “we”, “us, and or “our”) gathers and processes your personal data in accordance with this privacy notice and in compliance with the relevant data protection laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why, and when we process your personal data.
Emmerson Kitney Ltd has a registered office is at The Old Foundry, Cowgate, Welton, East Yorkshire, HU15 1NB and we are a company registered in England under company number 06993883. We are registered on the Information Commissioner’s Officer Register, registration number Z2794422, and act as a data controller when processing your personal data. We have a designated Responsible Person for data protection law compliance who can be contacted via our address details above, or by telephone using 01482 628808 and asking for the Data Protection Responsible Person.
We process your personal information to meet our legal, statutory, and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
Personal data that we collect may include:
We collect personal data through a variety of methods, including but not limited to:
We take your personal data privacy seriously and will never disclose, share, or transmit your personal data without a clearly identified lawful basis and stated purpose, and we only retain personal data for as long as necessary for the purpose as specified in the privacy notice. When you have provided consent to our company to provide you with information relating to temporary or permanent employment opportunities, you are free to withdraw consent at any time.
You have the right to access any personal information that our company processes about you and to request information about:
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
We do not share or disclose any of your personal information without a lawful basis other than for the purposes specified in this notice or where there is a legal requirement. Our company uses some third parties to provide the services to our business functions that enable us to deliver our services to you.
All third-party processors acting on our behalf only process or access your data in accordance with instructions from us or their legal obligations, and comply fully with this privacy notice, data protection laws and any other appropriate confidentiality and security measures.
These third parties include governmental bodies; legal and accountancy professionals; our networking and infrastructure support providers; insurance and pensions providers, etc.
Our company takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure, or destruction and have several layers of security measures in place, including:
Personal data in the United Kingdom is protected by the United Kingdom General Data Protection Regulation (UK GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. UK GDPR permits the unrestricted transfer of personal data to processors based within the European Union (EU) and our company use data processors and data centres who are based within the EU, in Ireland for most of our internal data storage.
Our company may also transfer limited personal data to those of our clients who are outside of the UK and the EU for the below purposes:
Where we transfer personal information for the above reasons, we utilise the below safeguarding measures and mechanisms to ensure that your personal data is always safe and secure:
You are not obligated to provide your personal information to our company however, as this information is required for us to provide you with our services or respond to your enquiries, we will not be able to offer some or all our services without it.
We only ever retain personal information for as long as is necessary for the purpose of processing, and we have strict review and retention policies in place to meet these obligations. As an example, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years plus the current year, after which time it will be destroyed.
Where you have consented to us using your details for marketing related communications, we will keep such data until you notify us otherwise and or withdraw your consent.
Our company only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
The Old Foundry, Cowgate, Welton, East Yorkshire, HU15 1NB
Tel: 01482 628808
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Fax: 01625 524 510
Website Complaint Submission: https://ico.org.uk/concerns/handling/